Data Collection Form – update your information here

This form is for completion by Parents/Carers who wish to update the data we hold regarding them.

This form must be completed in full, providing as much information as possible.


Male Female


Please give details of everyone who has parental responsibility (see information at bottom of page) and anyone else to be contacted in an emergency. (Contact priority 1, i.e. the first person to contact in an emergency, contact priority 2, i.e. the second person to contact in an emergency, etc.).

Priority 1 Contact Information:

Yes No

Priority 2 Contact Information:

Yes No

Priority 3 Contact Information:

Yes No

Seperated Parents/Families

Please complete the Priority 9 information below for a parent who does not live with the child named above. The named person must have parental responsibility and we may ask to see the evidence. This parent will receive a copy of all school reports/appropriate correspondence.
Yes No



Ethnic origin may also be about background, language and culture. It may not always be the same as nationality, race or birthplace.


Hot school lunch Packed lunch Free School Meal
Note: it is important that parents of Early Years / Key Stage 1 pupils apply for free school meals. For information on how to apply please visit



Please provide details of the last school attended (includes Nursery, Schools/Units or Pre-Schools/Playgroups)


Yes No


From time to time, we may wish to capture video or photographs of pupils at our school to use on our Trust websites and other platforms. We may also wish to use these images in our school displays, newsletters, prospectus and other school printed media. Whilst extremely rare, there may also be opportunities where the local/national press are invited into our school and may take photographs/video which could appear in the local/national press including newspapers and television. It is our responsibility to protect and promote the safety and welfare of our pupils in our care at all times. We recognise this responsibility extends to how we manage the use of photographs and video of our pupils, and have put in place the appropriate safeguards. It is our statutory obligation to protect the privacy of individuals and families.
If you choose the ‘No’ option, we will remove your child from any of the photography/video opportunities that may be on offer.


We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law. In accordance, the personal data of pupils and their families is collected and used for these reasons only. We also share data with third party companies that we use for communication, learning and administration purposes. These include Seesaw, School Money, Class Charts and Smart School Websites, but this list is not exhaustive.
For more information, please read our Privacy Notice for Parents and Pupils by visiting If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance
To make a request for your personal information, or be given access to your child’s educational record, contact Scott Deeming (Data Protection Officer) via


Parental responsibility means assuming all the rights, duties, powers, responsibilities and authority that a parent of a child has by law. A person with parental responsibility for a child has the right to make important decisions about their upbringing, for example: where they live, what medical treatment the child should receive, what education they receive, including which school they should attend.
Mothers and married fathers automatically have parental responsibility and will not lose it if they later get divorced. Unmarried fathers do not automatically have parental responsibility. An unmarried father can get parental responsibility by: jointly registering the birth of the child with the mother (from 1 December 2003), getting a parental responsibility agreement with the mother, getting a parental responsibility order from a court.
People other than a child's natural parents can acquire parental responsibility through: Being granted a residence order or a child arrangement order (from 2014), being appointed a guardian (by a court or by the mother or other guardian), being named in an emergency protection order (although parental responsibility in such a case is limited to taking reasonable steps to safeguard or promote the child's welfare), adopting a child
In addition, a Local Authority can acquire parental responsibility if it is named in the care order for a child. For further information please visit