Covid 19 RA


Covid-19 Guidance for Full Opening May 2021 RA100 V2.6



Phone this number in the first instance

Department for Education coronavirus (COVID-19) helpline

0800 046 8687

Press Option 1 for reporting a positive case


You should also email the school priority alert mailbox ( to ensure the DCC Education team also know promptly.


Smart survey to complete for Devon also for a positive case


Opening hours: Monday to Friday from 8am to 6pm
Saturday and Sunday from 10am to 4pm

Information education settings should have to hand when they call for advice on a positive case

Public Health England’s (PHE) dedicated advice service, delivered by NHS Business Services Authority, is available to early years settings, schools, colleges and out of school settings. The service is for those needing support on the action they should take when they have been informed of a confirmed case of coronavirus (COVID-19) in their setting (i.e. a pupil or staff member testing positive).

It can be reached by calling the Department for Education coronavirus (COVID-19) helpline on 0800 046 8687 and selecting option 1 to report a positive test within your setting. This option will take you through to a dedicated team of NHS Business Services Authority advisors who will work through a risk assessment with you to identify close contacts, and will inform you what action is needed based on the latest public health advice. Advisors will be responsible for referring more complex cases to the PHE regional health protection team, as necessary, following a triaging of your circumstances during the call.

Phone: 0800 046 8687 – option 1 to report a positive test within your setting

Opening hours: Monday to Friday from 8am to 6pm
Saturday and Sunday from 10am to 4pm

When you call for advice, please have the following information to hand relating to the positive coronavirus (COVID-19) case in your setting as you will need to discuss this with the call adviser:

·       the number of positive cases in your setting, whether the person who tested positive is displaying symptoms and if so, the date of the onset of the symptoms (if known)

·       the dates that the person who tested positive was in attendance at the setting so that we can identify if the person was infectious whilst on site

·       for key stage 2, 3, 4 and 5, the seating plan for all lessons, and (where relevant) the timetable, for the person who has tested positive. This will help to support identification of close contacts with that person

·       for key stage 2, 3, 4 and 5, if the person who has tested positive is a member of staff, records of any instance of close contact with other members of staff or students

·       if the person who has tested positive is a pupil, records of any definite face to face contact with the individual and details of their friendship group within the setting

You should continue to inform your local authority of a positive case in your setting.





Teignmouth Community School Mill Lane

May 2021


Establishment Risk Assessment RA100 V2.6


Mill Lane, Teignmouth, Devon, TQ14 9BB

Person(s)/Group at Risk

Staff, Pupils, Visitors and Contractors


Return to school risk assessment – based on the principles and guidance contained within DfE Guidance: Coronavirus (COVID-19): implementing protective measures in education and childcare settings (2 July 2020) and Managing School Premises during the Covid-19 outbreak (7 July 2020) and Actions for early years and childcare providers during the coronavirus (COVID-19) outbreak (5th November 2020) and Actions for schools during the coronavirus outbreak (5th November)

Update – 15/7/20, page 6.  Premises related matters – Management of waste

Update – 25/08/20, page 12,13,14. School Transport

Update – 25/08/20 and 02/09/20, page 14-15. Curriculum considerations (Science, art and D&T Music Dance and Drama – link to new guidance and guidance for performing arts)

Update – 25/8/20, page 8.  Managing supply teachers, visitors, contractors and other temporary visiting staff

Update – 25/8/20, 28/08/20, 02/09/20 page 10-11.  Dealing with suspected and confirmed case/ cases and outbreak, link to access to testing kits, use of face coverings in education – link to new guidance, link to action cards and updated guidance of 31/820

Update – 25/8/20, page 6-7.  Contaminated surfaces spreading virus.

Update – 02/09/20, page 4. Social distancing and reducing risk of transmission, Wraparound provision

Update – 02/09/20, page 6.  Premises related matters – Hiring of premises

Update – 15/09/20, page 16.  Educational Visits – updated link.

Update – 29/10/20, page 5 – 6. Premises related matters, ventilation to reduce to spread and thermal comfort – Updated following HSE spot checks.

Update – 29/10/20, page 15. Curriculum considerations, update on Music Dance and Drama

Update – 14/12/2020, page 11 – Dealing with suspected and confirmed case/ cases and outbreak

Update – 04/01/2021 – page 2 – new links to DfE school’s website for up to date guidance and consultation with staff

Update – 04/01/2021 page 3 – definition of close contact

Update – 04/01/2021 page 9 – Staff measures to reduce contact and transmission Covid-19.



Date assessment completed:



This document is to remain under constant review due to the fast-changing nature of DfE / Government guidance in response to the challenges posed by Covid-19.


Last update: 16.5.2021



Annabelle Thomas


Update – 12/04/2021 page 4 – Definition of close contact
Update – 12/04/2021 page 6 – Staff remove covered elsewhere
Update – 12/04/2021 page 13 – Assessment of all staff, including high risk staff with vulnerable
Update – 12/04/2021 page 14 – Dealing with suspected and confirmed case/ cases and outbreak.
Update – 12/04/2021 page 15 – Lateral Flow testing (Secondary Schools)
Update – 12/04/2021 page 16 – Lateral Flow testing (Primary).
Update – 12/04/2021 page 16 – Vulnerable groups who are clinically, extremely vulnerable.
Update – 12/04/2021 page 17 – Transport
Update – 12/04/2021 page 21 – Educational visits
Update- 17/05/2021 – page 6 – Wraparound provision: Groups mixing.
Update- 17/05/2021 – page 14 – Face Coverings – 17 May 2021
Update- 17/05/2021 – page 21 – Physical activity in schools /swimming lessons
Update 17/05/2021 – page 22 – Educational visits
  Update- 17/05/2021 – page 6 – Wraparound provision: Groups mixing.  
  Update- 17/05/2021 – page 14 – Face Coverings – 17 May 2021  
  Update- 17/05/2021 – page 21 – Physical activity in schools /swimming lessons  
  Update 17/05/2021 – page 22 – Educational visits  


Update – 04/01/2021 – page 2 – new links to DfE school’s website for up to date guidance and consultation with staff
Update – 04/01/2021 page 3 – definition of close contact
Update – 04/01/2021 page 9 – Staff measures to reduce contact and transmission Covid-19.
Schools coronavirus (Covid-19) operational guidance February 2021



Significant Hazard Section Control measures in place

Additional measures or actions not included in this column below should be put in the assessor’s recommendations at the end of this document

Date action to be carried out Person Responsible
Children and Parents School to re-open to all pupils on Monday 8th March 2021 8thMarch 2021


  Children will not be allowed into school if they or any household members are showing symptoms of Covid-19.

Symptoms are:-

  • High temperature
  • New continuous cough
  • A loss of, or change to, your sense of smell or taste
Pupils and families anxious about return Support in place to address concerns and communications with parents on measures in place to reduce anxiety. Clear messaging on expectations for attendance and identification of those who may be disengaged, disadvantaged or vulnerable and where catch up funding may need to be applied.   AT/MD/CF/AW/RW
  Parents to wear masks on pick up and drop off. AT to communicate with parents   AT/AW/MD
Vulnerable groups who are clinically, extremely vulnerable.


Vulnerable groups who are clinically, extremely vulnerable.



Shielding advice is being paused nationally from 31 March. From 1 April, all CEV children should attend their setting unless they are one of the very small number of children under paediatric or other specialist care and have been advised by their GP or clinician not to attend. Children who live with someone who is CEV should continue to attend their setting as normal.


Actions for early years and childcare providers during the coronavirus (COVID-19) outbreak – GOV.UK (

  Settings should restrict all visits to the setting to those that are absolutely necessary. This means suspending parent and carer visits for:

·       new admissions,

·       settling-in children new to the setting

·       attending organised performances


  AT and SLT
  A class will be allowed in one classroom and classed as a ‘bubble’.  Classes and staff will stay in the same groups where possible.   AT/MD to organise


Children with EHCP and pupils who attend dual settings A risk assessment should be completed before attendance. For dual settings work through the system of controls collaboratively, enabling any risks identified to be addressed and allowing the joint delivery of a broad and balanced curriculum for the child


Using and monitoring new practices to reduce risk of Covid-19 transmission Training of all staff via briefing prior to start – to include contents of this RA, alternative layouts and any changes to fire evacuation routes, use of PPE, location of designated room for suspected cases.  Explaining to children about the use of face coverings – to support children with adhering to social distancing. Headteachers and school leaders must monitor arrangements and make remedial actions where needed. Ensure there are opportunities for all employees to raise concerns / make suggestions. E-mailed out to all staff to read and adhere to and signed.

New risk assessments sent out to staff and LGB when updated and added to website. Yellow highlighted shows new updates. Staff to read and then sign to say they have read updates. Signed copies to kept in office.

Staff spoken to about not cuddling/allowing pupils to sit on laps unless vital.




   School hours 8.40-9.10 and 2.40-3.10 with staggered drop off and pick up. Ten minute drop offs between groups.   AT
  Entry and exit of school via a one-way system. In through the pedestrian gate, 1m apart, and drop off point at school gates. Nursery and Reception to enter through separate gate to support longer drop offs. Cones and tape used to make a one-way flow system.


Exit with parents collecting from the back of classrooms. Y5/6 from the hall. Kingfisher’s through the side door.

  AW / Caretaker/AT/
  Entrance/exit to be clearly labelled with banners and social distancing paint.   AW/MD
  Only one person will be allowed to drop off and collect children. AT to communicate with parents.   AT


  Parents will not be allowed to gather outside the school premises. AT to communicate with parents.   AT
  No parents to be allowed to come inside the school premises, or make physical contact with staff. Teachers to release children from the classroom to minimise contact with parents. Communication encouraged through e-mail and telephone.

AT to communicate with parents.

  Parents only to be allowed into Main Reception one at a time (although discouraged), maintaining social distancing of 2m from the Receptionist.   AW/RW
  Cash will not be accepted, payments to be made via School Money and contactless cards only.   AT/AW/RW
  Sanitisation stations for children to use on entry and exit from school to be located on entry/exit points. Sanitisation areas now set up on 3 points of the playground attached to the fence.   AW
  Children to bring drinking water bottle with their name on it. Extra water bottles ordered for those that haven’t brought one.   AT
  Individual cups clearly labelled with a pupil’s name can be used for milk. These need to be thoroughly washed daily (preferably through the dishwasher) and the same kept for each child.   All staff
  For those pupils with complex needs or those that need close contact care, these should be provided as normal. RA for EHCP children updated.   AT/KAP
  Children will be instructed by the class teacher to frequently wash their hands for 20 seconds using soap or hand sanitiser.   AT and class teachers
  Hands will need to be fully dried.  Songs and rhymes about hand washing will be built into the school day.  ACTION – paper towels will need to be delivered to classrooms daily.   AW
  Hand washing will take place on entry/exit/before and after break/lunch and regularly throughout the school day. New handwashing area by water fountain.   All staff
  Social distancing will be maintained within the classroom wherever possible, however this cannot be guaranteed.   SLT and class teachers
  Break and lunch covered by T and TA and rotated to ensure they have their lunch. Break and lunch times to be staggered (see rota).

SLT to support with cover for absent staff members.

  Class teachers, SLT, RW
New admissions into EYs For new admissions, settings should consider providing virtual tours for prospective parents and carers. Video made for new reception starters.   AT/BE/Nursery staff
  National ‘Catch it, bin it, kill it’ slogan will be adhered to.  Children will be learn this slogan.

AW to ensure there are tissues provided in each classroom.

  Children will be reminded not to touch their mouths/eyes/noses.   AT and class teachers
  School corridors will adopt a new ‘stay to the left’ routine.  Corridors will be labelled to show this. Movement around site to be kept to a minimum. ACTION – tape off corridors and signage   AW
  If a child becomes unwell with Covid-19 symptoms, they will be isolated in a well-ventilated room (Foyer) until the parent arrives to collect them. They will be supervised at all times. Staff member to wear PPE including a mask. AT to contact helpline for guidance for a confirmed or suspected case and inform the local authority by e-mailing   AT/TA
  If they require the toilet, they will use the visitor toilet which will be cleaned immediately.   AW and cleaners
  Paediatric First Aider on site at all times.   AT/AW
  Communication through school app and website to parents with any required updates. Parents to be encouraged to download and use school app. RW/AW to chase up parents who have not downloaded and using.   AT/AW/RW
  Plan additional ‘wellbeing’ support for children who may return with mental health/pastoral issues. See recovery curriculum plan   CF
Wraparound provision: Groups mixing during extra-curricular provision Breakfast and after school club to commence. Pupils should be kept in their bubbles where they can at separate desks. After school club should be outside as much as possible. Both will adhere to the main risk assessment.

From 17 May, in line with the commencement of Step 3 of the roadmap, where wraparound and other extra-curricular activities for children are taking place indoors, they may take place in groups of any number. However, it will remain important to continue to minimise mixing between children. This can be achieved by keeping children in separate consistent groups in these settings, or in smaller groups where it is not possible to do this. Multiple groups from the same provider can use the same shared space if necessary, provided that distancing between the groups can be maintained and there is adequate ventilation. Although, different groups sharing the same space should be avoided where possible. Providers will need to regularly review groups to minimise the amount of mixing . For example, guidance for providers of grassroots sport and sport facilities recommends that the maximum occupancy of an indoor facility should be limited by providing a minimum of 100sqft per person.


  Pupils to wear their usual school uniform. Flexibility for parents in the first weeks to allow for the fact that they haven’t been able to go shopping for new items. Extra layers needed underneath uniform.   AT to communicate with parents
Dealing with suspected and confirmed case/ cases and outbreak. If a child needs to be sent home with symptoms, we would advise to get a test to enable them to come back which the school would ask to see evidence of.

10 day isolation for anyone with symptoms. Pupils, staff and other adults do not come into the school if they have coronavirus (COVID-19) symptoms or have tested positive in at least the last 10. Track and trace will be adhered to. Other members of their household (including any siblings) should self-isolate for 14 days from when the symptomatic person first had symptoms.


Follow-up PCR tests required after a positive LFD test

Previously, a follow-up PCR test was only required following a positive LFD test carried out at home.  The Government has re-introduced the requirement for a PCR test after positive LFD tests carried out at all assisted testing sites.  As of 31stMarch, staff and pupils who get a positive LFD result (whether at home or at supervised testing site in school) should take a follow-up PCR test.  This requirement is now published in the Stay At Home Guidance. Stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection – GOV.UK ( and has been included in the DfE daily update.  As the prevalence rates are now low in England, follow-up PCR tests will help reduce the chances of false positive LFD tests. The follow-up PCR test should be taken as soon as possible and within 2 days of the positive LFD result.  The quickest way is to book a test online or call 119 for an appointment at a nearby nearest testing centre.  Alternatively, a PCR home test kit can be used but it may take longer for the results to come back.



Staff, students and pupils who have a positive LFD test result, their household members and close contacts should self-isolate immediately whilst waiting for the follow-up PCR result.  Public health action must be taken from a positive result, whether from a LFD or PCR test, to quickly identify close contacts in school and request that they self-isolate. 

If the follow-up PCR result is negative

If the follow-up PCR test result is negative and the test was done within 2 days of the positive LFD result, the person, their household members and close contacts at school can stop self-isolating and return to school or college if they are well.  PHE SW Health Protection Team have distributed a template ‘stand down’ letter (attached) which can be used for this purpose.  It is important to continue with all existing protective measures, negative test results should not be read as a means to relax preventative measures which are intended to reduce the risk of transmission.

  Staff to wear masks/visors at drop off and pick up for those coming into contact with parents. Based on current evidence and the measures that schools are already putting in place, such as the system of controls and consistent bubbles, face coverings will not be necessary in the classroom even where social distancing is not possible. Face coverings would have a negative impact on teaching and their use in the classroom should be avoided.


Travel to school and provision of safe school transport: The Department for Transport have updated their guidance on home to school transport, and managing a response to an infection.  Whilst previously we were advised that those who had travelled in the same vehicle (regardless of vehicle size) and been in contact with someone who has tested positive for coronavirus (COVID-19) would be classified as a “close contact” and asked to self-isolate, this is now not an automatic assumption.  We will now carry out a risk assessment for each individual case taking into consideration vehicle size, the degree of face-to-face contact or length of time / proximity to a positive case, and other mitigating factors such as seating plans, Perspex screens around drivers, etc. 


Ultimately the decision to close a route will remain with the transport co-ordination service, with advice from the public health team, but we will work with you to minimise the impact to students’ learning, whilst ensuring their safety and preventing the onward spread of the virus.  Please continue to report positive cases to DCC as we receive these notifications and will be in touch to advise.  If you require advice on an individual case please email:



  Children to be taught by their usual teacher and supported by usual teaching assistant where possible to remain familiarity over education and welfare.   AT
Classrooms/Learning A T and TA area will be created at the front of each class for staff to teach from, maintaining social distancing where possible at all times.  ACTION – create zones in each classroom   AW
Definition of close contact Definition of close contact  When completing your risk assessment, it is important that your mitigations control measures in all aspects of the school day, considers PHE definition of ‘close contact’. The following definition of ‘close contact’:


Manage confirmed cases of coronavirus (COVID-19) amongst the school community. (Close contact means):

•           direct close contacts – face to face contact with an infected individual for any length of time, within 1 metre, including being coughed on, a face to face conversation, or unprotected physical contact (skin-to-skin)

•           proximity contacts – extended close contact (within 1 to 2 metres for more than 15 minutes) with an infected individual

•           travelling in a small vehicle, like a car, with an infected person

Focusing on obtaining mitigations they reduce close contact, will reduce staff and pupil absences when there are cases within the school.


Manage confirmed cases of coronavirus (COVID-19) amongst the school community. A risk assessment may be undertaken to determine this, but a close contact can be anyone who has had the following types of contact with someone who has tested positive for coronavirus with a PCR or LFD test:


RHSE Focus this year’s RHSE curriculum on the immediate needs of your pupils such as health education, positive relationships and mental health.   CF
  Remote learning provided the day after pupils not attending if they are isolating and not unwell.   All teachers
  Y1/2 room structure adapted to accommodate group work and continuous provision to cater for the needs of the pupils learning.   AT/HL/GS


Planned return to normal curriculum in all subjects by Summer Term 2021 Substantial modification to the curriculum may be needed at the start of the year, so teaching time should be prioritised to address significant gaps in pupils’ knowledge with the aim of returning to the school’s normal curriculum content by no later than summer term 2021. (see recovery curriculum document)   AT/MD/SDu/class teachers
Suspension of some subjects for some pupils in exceptional circumstances. Schools should be able to show that this is in the best the interests of these pupils and this should be subject to discussion with parents during the autumn term. They should also have a coherent plan for returning to their normal curriculum for all pupils by the summer term 2021 (see recovery curriculum plan).   AT/MD/SDu/class teachers
Music activities Schools should note that there may be an additional risk of infection in environments where you or others are singing, chanting, playing wind or brass instruments or shouting. This applies even if individuals are at a distance. Schools should consider how to reduce the risk, particularly when pupils are playing instruments or singing in small groups such as in music lessons by, for example, physical distancing and playing outside wherever possible, limiting group sizes to no more than 15, positioning pupils back-to-back or side-to-side, avoiding sharing of instruments, and ensuring good ventilation. Singing, wind and brass playing should not take place in larger groups such as school choirs and ensembles, or school assemblies. Singing should not be done loudly!   AT/MD/CW/class teachers
  EYs should be able to access a school day that looks as normal as possible, with the relevant system of controls in place


  AT/EYs staff
EYs Malleable materials can be used by a consistent group of children-washing hands before and after use   BE and EYs staff
EYs Planning for and supporting children’s learning-priority on adapting to routines and resettling   BE and EYs staff
  EYs-Progress check for 2 year old can now recommence.


  AT/EYs staff
  Nursery to operate as a bubble across rooms where appropriate due to low numbers/staffing. Nursery to have lunch together to facilitate cover of lunches.   BE to organise lunch rota
  Staff can take books home to mark etc. Regular hand washing and wiping.   Class teachers
  Classrooms and all used areas will be cleaned regularly throughout the day.  Bins to be emptied throughout the day. ACTION  AW to create cleaning schedule

School supplies to be used.

  iPads and laptops will be disinfected after every use by Teachers and TAs.   Teachers
  Two children will sit at a desk beside each other facing forward. Individual desks are preferable and spaced as far apart as possible so that face to face seating is avoided. They will also receive their own pen/pencil/equipment. ACTION – labels to be made   Class teacher
  Classroom furniture could be reduced to make more room.  No pillow, bean bags or rugs to be used. ACTION – remove items   Class teacher
  Rooms to be kept well ventilated where physically possible, adhering to Fire Safety and Safeguarding of children.   Class teachers
  Toileting will be staggered to aid social distancing.   Class teachers
  Library will be re-opened. Books need to be quarantined. 72 hours for plastics. Reading books can go home. Children to enter the library only in specific weekly library slot.   SP/class teachers
  RWI will need to be whole class to avoid pupils moving between too many bubbles. Split between teacher and TA in class where possible or follow reception model of a continuous provision and targeted groups (see RWI action plan)   BE/class teachers
  Nursery ratios to be applied at all times. Early years settings can operate at normal group sizes-but as an exceptional circumstance ratios can be changed   AT/BE/nursery staff
  Normal school attendance registers will resume and attendance is mandatory. Penalty noticing will re-commence. Code X for pupils self-isolating.


Staff measures to reduce contact and transmission PPA can commence.  Where staff are needed to work across bubbles, they should try and keep their distance, ideally 2m from staff and pupils and should avoid face to face contact and minimise time spent within1m of anyone. Extra hand washing.   Class teachers/HLTAs
Anxiety levels of staff and community causing breakdown in staffing ratios, compromising group sizes. Share RA with staff. If appropriate see GP or OH advice.

Complete individual risk assessment for staff including vulnerable groups where appropriate.

Assessment of all staff, including high risk staff with vulnerable / shielding family member, underlying health conditions or other risk factors

The advice from 1 April 2021 is that clinically vulnerable people, as with everyone else, should work from home if possible. If it is not possible for them to work from home then they should return to their normal place of work.


A risk assessment should be undertaken with clinically extremely vulnerable and clinically vulnerable staff returning to the school, especially where they are returning to the school for the first time since the pandemic commenced. A risk assessment should also be undertaken (or reviewed/updated if one was previously undertaken) with staff who may be anxious about returning to school and/or due to the increased numbers. The ‘Risk assessment for all staff including vulnerable groups’ can be used to aid and record this assessment –      
Insufficient staff capacity to deal with increased numbers of pupils-shortage of teachers to maintain staff to pupil ratios If there are any shortages of teachers to teach the number of classes, appropriately trained teaching assistants can be allocated to lead a group, working under the direction of a teacher.Careful planning of the year groups/classes should be undertaken based on staff availability.   TAs
Physical activity in schools PE-contact sports avoided. Encourage PE to be outside where possible. Regular cleaning of equipment. Team sports must follow the guidance from their grass roots team sports.

Coronavirus (COVID-19): grassroots sports guidance for safe provision including team sport, contact combat sport and organised sport events – GOV.UK (

Schools should consider guidance from Swim England on school swimming and water safety lessons available at returning to pools guidance documents

 using changing rooms safely

 carefully how such arrangements can operate within their wider protective measures.


  Implement recovery curriculum (see plan).   AT/MD/SDu
  Reception-address gaps in language, early reading and maths, phonics and vocabulary and follow new early adopter for reception.   AT/LF/BE/CW
  Assemblies will continue to be virtual and played to children live through Microsoft Teams.   Teachers/SDu/GS rota
  EYFS-use the dishwasher to clean toys daily. Outside space should be used as much as possible. No soft toys and toys with intricate parts. Regular washing, cleaning and disinfection. Sand play can commence.   EYs staff and AT
  No toys to be brought in from home.   AT and class teachers
  For individual and very frequently used equipment, such as pencils and pens, it is recommended that staff and pupils have their own items that are not shared.   Teachers and TAs
  Books and games can be used within classes. Shared within own bubble and cleaned regularly.   Teachers and TAs
Contaminated surfaces spreading virus. Classroom based resources can be used and shared within the bubble. Resources need to cleaned frequently. AW to ensure wipes in each classroom.   Class teachers and TAs/AW
  In the event of wet weather, children will still go outside unless it is torrential weather to enable classrooms to be cleaned. In the event of torrential weather, the cleaner can enter the bubble with PPE. Pupils will be asked to wait outside or to move to one side of the room.   Teachers


Educational visits School Visits – updated Guidance


Educational day visits

Any educational day visits must be conducted in line with relevant coronavirus (COVID-19) secure guidelines and regulations in place at that time. This includes system of controls, such as keeping children within their consistent groups and the COVID-secure measures in place at the destination.

Schools should undertake full and thorough risk assessments in relation to all educational visits to ensure they can be undertaken safely. As part of this risk assessment, schools will need to consider what control measures need to be used and follow wider advice on visiting indoor and outdoor venues. Schools should consult the health and safety guidance on educational visits when considering visits.


Domestic residential educational visits

In line with the roadmap, schools can undertake domestic residential education visits, from 17 May.  Any domestic residential educational visits must be conducted in line with relevant COVID-19 guidance and regulations in place at that time.   You should keep children within their consistent groups (bubbles) for the purpose of the visit. Specialist advice available from the Outdoor Education Advisory Panel (OEAP). All educational visits must be fully compliant with COVID-19 requirements.    


Existing bookings

  • Should step 3 commence as planned, you may undertake domestic residential education visits, that are already booked, no earlier than 17 May.
  • Any domestic residential educational visits must be conducted in line with relevant coronavirus (COVID-19) secure guidance and regulations in place at that time.


New bookings

For new bookings, whilst there are still gaps in the traditional insurance market regarding COVID-19 cancellation cover, schools should be able to secure appropriate travel insurance for other aspects of their visit.

Given the likely gap in COVID-19 cancellation related insurance, schools considering booking a new visit are advised to ensure that any new bookings have adequate financial protection in place.

Many providers are now offering no cost deferral to a later date or a full cash refund of all monies paid against a new booking should a deferral not be acceptable. Other measures that may be available include:

insurance backing of ‘COVID-19 guarantee’  extended payment terms  financial protection in case of insolvency  membership of industry organisations

You should speak to either your commercial insurance provider, the Risk Protection Arrangement (RPA) or an outdoor education adviser to assess the protection available and make sure it provides suitable protection in the event of a COVID-19 related cancellation. If unsure contact organisations such as the British Insurance Brokers’ Association (BIBA) or Association of British Insurers (ABI) for independent advice on insurance cover and options.


  AW/JB contact Y6 provider to look at options
Face coverings Face coverings to be worn by staff and visitors in all communal areas. This must be a mask and not a shield.   All staff
  Only essential visits to other classrooms-masks must be worn and remain 2m apart.   All staff
  Continue twice weekly staff testing-see separate RA


Guidance on the coronavirus (COVID-19) LFD testing programme for primary staff home.


It is also important to remember that the LFD test are only one part of the process and although they are a way of identifying asymptomatic individuals quickly, they are not a replacement for all other fundamental mitigating measures previously in place but should be used alongside.  It is vitally important that schools who are using mass testing do not relax other fundamental measures.


Primary school testing

The asymptomatic testing programme offers primary school, school-based nursery and maintained nursery school staff home Lateral Flow Device (LFD) test kits for twice weekly testing.  Those who test positive then self-isolate in accordance with the relevant guidance.  Pupils are not included in the rapid, regular asymptomatic testing in primary school and nursery settings.  Primary school aged children should only be tested if they are symptomatic, and their families should follow the guidance for households with possible or confirmed coronavirus (COVID-19) infection and book a PCR test for the child.  Schools may also offer a PCR test kit to the parent or guardian of any primary school child who becomes symptomatic onsite, if they believe that the child faces significant barriers to testing through the usual routes.



Resources for testing:

youtube video

Google Drive

Primary Phase – Google Drive


  All staff
Staff measures to reduce contact and transmissionCovid-19. New variant of the Covid-19 virus. It is also noted that the new variant may present an increased risk amongst children and young people who present as – asymptomatic. Focusing on control measures that reduce close contact, will reduce the number of staff and pupils required to self-isolate when there are cases within the school.


PHE have identified issues that have arisen in IMTs in schools and some adjustments are being made by schools as a result. There may be difficult to implement due to disruption to learning or operational issues. But schools are also identifying that actually having positive cases and seeing the impact on numbers being sent home to self-isolate (staff and pupils) will also affect learning and operational issues.


Mitigating measures that will reduce the number of close contacts between individuals and therefore numbers required to self-isolate as the result of a positive case in the school:


      • Reducing bubble sizes,
      • reducing face to face meetings (move to video calling if appropriate),
      • reducing the number of staff and pupils mixing across year groups/ classes at lunch, breaks, staff rooms etc.
      • reducing or eliminating the movement around the school of pupils and teaching staff,
      • reducing the movement across bubbles of pupils and teaching staff,
      • no car sharing between staff to school
      • keeping to the 2m distancing (for teachers especially) if at all possible


Other measures that will reduce the spread of the virus in the school – face coverings, thorough regular cleaning regimes throughout the day (of hands and of hard surfaces/ high use touch points), catch it bin it kill it messages.


  Staff to avoid face to face contact with pupils and minimise time spent within 1m of anyone.   All staff.
  Maintain social distancing at photocopiers. Wipe down after use. AW to ensure wipes are at all photocopiers and replenished.   All staff
  First aid to be administered within bubble where possible. RW to be used where not. PPE to be stored in AW office.   First aiders





  Supply teachers can be used where needed. Maintain as much social distancing as possible from staff and pupils.

CT to be used for cover whilst nursery numbers are lower.

  Staff room split into 2 areas EYs and KS1 in the main staff room, KS2 in the room next to AT. Keep it well ventilated with doors and windows open. Staff should maintain 2m apart where possible.   AW/AT/MD


Staff meetings will be in person and cleaned before and after use and social distanced or taken place outside where possible.   AT/AW
  Limit ‘hot desking’. Ensure desks/PCs/Telephones are cleaned before and after use.   AW/cleaners
  PPE (gloves and gowns) provided to Early Years staff and those carrying out Intimate Care. ACTION – check stock levels   AW
  Behaviour policy to be updated by an extra Covid annex to include what happens if a child does not follow the school expectations.

Pupils who are intentionally spitting to result in FTE.

Lack of governor oversight during the COVID-19 crisis leads to the school failing to meet statutory requirements The governing body continues to meet regularly via online platforms. The governing body agendas are structured to ensure all statutory requirements are discussed and school leaders are held to account for their implementation. The Headteacher’s report to governors includes content and updates on how the school is continuing to meet its statutory obligations in addition to covering the school’s response to COVID-19.

Regular dialogue with the Chair of Governors and those governors with designated responsibilities is in place.

Minutes of governing body meetings are reviewed to ensure that they accurately record governors’ oversight and holding leaders to account for areas of statutory responsibility.

  Regular checks of soap/sanitiser in all classrooms and toilets. Empty all bins during the day. ACTION: create inspection chart   AW/Caretakers
  Open high level windows to prevent draughts during the colder months.

Increase the ventilation while spaces are unoccupied (break, lunch, when a room is unused)

Pupils and staff to be wear extra layers underneath school uniform or over the top where needed.

  Hot dinners served.

Nursery and Reception to be served from HL old classroom (CF serving). Reception to eat in HL old classroom. GS/HL to eat in the hall.

All others to eat in their own classroom.

Staff to bring waste and plates etc back to the kitchen when finished.

  All staff


Catering staff are operating in a safe environment


Catering staff to follow the relevant aspects of government guidance for food premises:   AW and MTAs
  Apparatus closed to ensure extra cleaning can commence.   AT/AW
  Pupils to enter through external doors rather than through corridors and school.   Class teachers and TAs
  Cleaning products stock to be monitored weekly   AW
  Packs of cleaning materials to be administered to each classroom to include gloves, wipes and hand sanitiser. Gowns also needed for intimate care staff.   AW
  Contractors are managed closely, supervised if attending school and ideally booked before 8.30am or after 3.15pm   AW/caretakers
  Visitors are managed closely, supervised if attending school and ideally booked before 8.30am or after 3.15pm. Where possible visits should be virtual. If they do come, they need to be briefed of the risk assessment and guidance given.   AW/caretakers
  See maintenance and servicing and cleaning checklist for more details.   AW
Toilets being overcrowded Limit the amount of pupils using the toilet at one time, Visit one after the other if necessary. Regular cleaning of toilets and children need to be encouraged to wash hands after.   Teacher and TA
  Review fire risk assessment taking into consideration changes within the layout, and the impact this might have on fire evacuation and escape routes. Review where appropriate fire evacuation routes and assembly points to ensure that social distancing guidelines are being met.

Ensure a fire drill within a few weeks of pupils moving to new classes.

Water hygiene – management of legionella Review the water hygiene management plan. Ensure that agreed regimes for flushing and monitoring of temperatures have been maintained throughout any period of closure / partial opening.  Where regimes have not been maintained ensure that cleaning and disinfection has taken place prior to reoccupation as per government guidance Managing School Premises during the Covid-19 outbreak.   AW/caretakers
Management of premises related risks e.g. asbestos, delayed statutory testing(LOLER) Communication arrangements to ensure that requirements and controls are understood by responsible persons (e.g. signing in processes for contractors). If equipment is not within statutory test periods (e.g. lifts and hoists) then it should be taken out of use until the inspection and test can be completed.   AW/caretakers
Ventilation to reduce spread Open windows and prop doors open, where safe to do so (bearing in mind fire safety, security and safeguarding). Where mechanical ventilation is present, recirculatory systems should be adjusted to full fresh air. If mechanical ventilation systems cannot be adjusted to full fresh air systems should be operated as normal. Ventilation to chemical stores should remain operational.   All staff/AW/caretakers


Lack of governor oversight during the COVID-19 crisis leads to the school failing to meet statutory requirements

The governing body continues to meet regularly via online platforms. The governing body agendas are structured to ensure all statutory requirements are discussed and school leaders are held to account for their implementation. The Headteacher’s report to governors includes content and updates on how the school is continuing to meet its statutory obligations in addition to covering the school’s response to COVID-19.

Regular dialogue with the Chair of Governors and those governors with designated responsibilities is in place.

Minutes of governing body meetings are reviewed to ensure that they accurately record governors’ oversight and holding leaders to account for areas of statutory responsibility.





Section List Actions / Additional Control Measures Date action to be carried out Person Responsible







Signed: Head of school: …………………………………………………………………………………………. Date………………………………………………..


Signed: Staff member:…………………………….. Name:…………………………………       Date…………………………….


The outcome of this assessment should be shared with the relevant staff

A copy of the completed assessment to be kept on file and copied to the Health & Safety Co-ordinator