Covid 19 RA

Covid-19 Guidance for Full Opening September 2020RA100 V2.1

 

Phone this number in the first instance

Department for Education coronavirus (COVID-19) helpline

0800 046 8687

Press Option 1 for reporting a positive case

 

You should also email the school priori

ty alert mailbox (educate.schoolspriorityalerts-mailbox@devon.gov.uk) to ensure the DCC Education team also know promptly.

 

Smart survey to complete for Devon also for a positive case

https://www.smartsurvey.co.uk/s/Covid19NotificationTest/

 

Opening hours: Monday to Friday from 8am to 6pm
Saturday and Sunday from 10am to 4pm

 

Information education settings should have to hand when they call for advice on a positive case

Public Health England’s (PHE) dedicated advice service, delivered by NHS Business Services Authority, is available to early years settings, schools, colleges and out of school settings. The service is for those needing support on the action they should take when they have been informed of a confirmed case of coronavirus (COVID-19) in their setting (i.e. a pupil or staff member testing positive).

It can be reached by calling the Department for Education coronavirus (COVID-19) helpline on 0800 046 8687 and selecting option 1 to report a positive test within your setting. This option will take you through to a dedicated team of NHS Business Services Authority advisors who will work through a risk assessment with you to identify close contacts, and will inform you what action is needed based on the latest public health advice. Advisors will be responsible for referring more complex cases to the PHE regional health protection team, as necessary, following a triaging of your circumstances during the call.

Phone: 0800 046 8687 – option 1 to report a positive test within your setting

Opening hours: Monday to Friday from 8am to 6pm
Saturday and Sunday from 10am to 4pm

When you call for advice, please have the following information to hand relating to the positive coronavirus (COVID-19) case in your setting as you will need to discuss this with the call adviser:

You should continue to inform your local authority of a positive case in your setting.

  

 

Establishment/Department:

 

Teignmouth Community School Mill Lane

September opening 2020

 

Establishment Risk Assessment RA100 V2.1
Address:

 

Mill Lane, Teignmouth, Devon, TQ14 9BB

Person(s)/Group at Risk

Staff, Pupils, Visitors and Contractors

 

Return to school risk assessment – based on the principles and guidance contained within DfE Guidance: Coronavirus (COVID-19): implementing protective measures in education and childcare settings (2 July 2020) and Managing School Premises during the Covid-19 outbreak (7 July 2020) and Actions for early years and childcare providers during the coronavirus (COVID-19) outbreak (5th November 2020) and Actions for schools during the coronavirus outbreak (5th November)

Update – 15/7/20, page 6.  Premises related matters – Management of waste

Update – 25/08/20, page 12,13,14. School Transport

Update – 25/08/20 and 02/09/20, page 14-15. Curriculum considerations (Science, art and D&T Music Dance and Drama – link to new guidance and guidance for performing arts)

Update – 25/8/20, page 8.  Managing supply teachers, visitors, contractors and other temporary visiting staff

Update – 25/8/20, 28/08/20, 02/09/20 page 10-11.  Dealing with suspected and confirmed case/ cases and outbreak, link to access to testing kits, use of face coverings in education – link to new guidance, link to action cards and updated guidance of 31/820

Update – 25/8/20, page 6-7.  Contaminated surfaces spreading virus.

Update – 02/09/20, page 4. Social distancing and reducing risk of transmission, Wraparound provision

Update – 02/09/20, page 6.  Premises related matters – Hiring of premises

Update – 15/09/20, page 16.  Educational Visits – updated link.

Update – 29/10/20, page 5 – 6. Premises related matters, ventilation to reduce to spread and thermal comfort – Updated following HSE spot checks.

Update – 29/10/20, page 15. Curriculum considerations, update on Music Dance and Drama

 

Date assessment completed:

14/07/2020

 

This document is to remain under constant review due to the fast-changing nature of DfE / Government guidance in response to the challenges posed by Covid-19.

 

Last update: 24.11020

 

  Assessor(s):

Annabelle Thomas

 

 

Significant Hazard Section Control measures in place

Additional measures or actions not included in this column below should be put in the assessor’s recommendations at the end of this document

Date action to be carried out Person Responsible
Children and Parents School to re-open to all pupil’s full time based on governments guidance. Week commencing 7th September

 

SLT
  Children will not be allowed into school if they or any household members are showing symptoms of Covid-19.

Symptoms are:-

  • High temperature
  • New continuous cough
  • A loss of, or change to, your sense of smell or taste
  AT/RW/AW
       
Pupils and families anxious about return Support in place to address concerns and communications with parents on measures in place to reduce anxiety. Clear messaging on expectations for attendance and identification of those who may be disengaged, disadvantaged or vulnerable and where catch up funding may need to be applied.   AT/LW/CF/AW/RW
       
  Parents are able to form a childcare bubble with another household for the purposes of informal childcare, where the child is 13 or under

 

  SLT to monitor
       
  Settings should restrict all visits to the setting to those that are absolutely necessary. This means suspending parent and carer visits for:

·       new admissions,

·       settling-in children new to the setting

·       attending organised performances

 

  AT and SLT
       
  A class will be allowed in one classroom and classed as a ‘bubble’.  Classes and staff will stay in the same groups where possible.   AT/LW to organise
 

 

     
Children with EHCP and pupils who attend dual settings A risk assessment should be completed before attendance. For dual settings work through the system of controls collaboratively, enabling any risks identified to be addressed and allowing the joint delivery of a broad and balanced curriculum for the child

 

  LW/KAP
       
Using and monitoring new practices to reduce risk of Covid-19 transmission Training of all staff via briefing prior to start – to include contents of this RA, alternative layouts and any changes to fire evacuation routes, use of PPE, location of designated room for suspected cases.  Explaining to children about the use of face coverings – to support children with adhering to social distancing. Headteachers and school leaders must monitor arrangements and make remedial actions where needed. Ensure there are opportunities for all employees to raise concerns / make suggestions. RA to be shared with staff on the INSET day. E-mailed out to all staff to read and adhere to and signed.

New risk assessments sent out to staff and LGB when updated and added to website. Yellow highlighted shows new updates. Staff to read and then sign to say they have read updates. Signed copies to kept in office.

Staff spoken to about not cuddling/allowing pupils to sit on laps unless vital.

  AT

 

 

       
  Change to school hours for a staggered start and finish time to allow parents to drop off with no overlapping. Provide information to parents. Remove disposable face masks if worn into lidded bins next to sanitisation station or reusable ones to be kept in bags.   AT/AW
       
  Entry and exit of school via a one-way system. In through the pedestrian gate, 1m apart, and drop off point at school gates. Nursery and Reception to enter through separate gate to support longer drop offs. Cones used to make a one-way flow system. Ts and TAs to collect from here to take pupils back to their new classroom. Once they are familiar with new classrooms, older pupils can walk themselves in through outside doors.

 

Exit with parents collecting from the back of classrooms. Y5/6 from the hall. Kingfisher’s through the side door. No Nursery children to be outside from 2.30pm.

 

  AW / Caretaker/AT/LW
       
  Entrance/exit to be clearly labelled with banners and social distancing paint.   AW/LW
       
  Only one person will be allowed to drop off and collect children. AT to communicate with parents.   AT
 

 

     
  Parents will not be allowed to gather outside the school premises. AT to communicate with parents.   AT
       
  No parents to be allowed to come inside the school premises, or make physical contact with staff. AT to communicate with parents.   AT/LW/AW
       
  Parents only to be allowed into Main Reception one at a time (although discouraged), maintaining social distancing of 2m from the Receptionist.   AW/RW
       
  Cash will not be accepted, payments to be made via School Money and contactless cards only.   AT/AW/RW
       
  Sanitisation stations for children to use on entry and exit from school to be located on entry/exit points. Sanitisation station to be set up on playground.  ACTION – create stations   LW
       
  Children to bring drinking water bottle with their name on it. Extra water bottles ordered for those that haven’t brought one.   AT
       
  Individual cups clearly labelled with a pupils name can be used for milk. These need to be thoroughly washed daily (preferably through the dishwasher) and the same kept for each child.   All staff
       
  For those pupils with complex needs or those that need close contact care, these should be provided as normal. RA for EHCP children updated.   LW/ASm/AT/KAP
       
  Children will be instructed by the class teacher to frequently wash their hands for 20 seconds using soap or hand sanitiser.   AT and class teachers
       
  Hands will need to be fully dried.  Songs and rhymes about hand washing will be built into the school day.  ACTION – paper towels will need to be delivered to classrooms daily.   AW
       
  Hand washing will take place on entry/exit/before and after break/lunch and regularly throughout the school day. New handwashing area by water fountain.   All staff
       
  Social distancing will be maintained within the classroom wherever possible, however this cannot be guaranteed.   SLT and class teachers
       
  Break and lunch covered by T and TA and rotated to ensure they have their lunch. Break and lunch times to be staggered (see rota).

SLT to support with cover for absent staff members and in Y5/6 to support with behaviour.

  Class teachers, SLT, RW
       
New admissions into EYs For new admissions, settings should consider providing virtual tours for prospective parents and carers. Video made for new reception starters.   AT/BE/Nursery staff
       
  National ‘Catch it, bin it, kill it’ slogan will be adhered to.  Children will be learn this slogan.

AW to ensure there are tissues provided in each classroom.

  AW
       
  Children will be reminded not to touch their mouths/eyes/noses.   AT and class teachers
       
  School corridors will adopt a new ‘stay to the left’ routine.  Corridors will be labelled to show this. Movement around site to be kept to a minimum. ACTION – tape off corridors and signage   AW
       
  If a child becomes unwell with Covid-19 symptoms, they will be isolated in a well-ventilated room (Foyer) until the parent arrives to collect them. They will be supervised at all times. Staff member to wear PPE including a mask. AT to contact helpline for guidance for a confirmed or suspected case and inform the local authority by e-mailing educate.schoolspriorityalerts-mailbox@devon.gov.uk   AT and MK
       
  If they require the toilet, they will use the visitor toilet which will be cleaned immediately.   AW and cleaners
       
  Paediatric First Aider on site at all times.   AT/AW
       
  Communication through school app and website to parents with any required updates. Parents to be encouraged to download and use school app. RW/AW to chase up parents who have not downloaded and using.   AT/AW/RW
       
  Plan additional ‘wellbeing’ support for children who may return with mental health/pastoral issues.   CF/LW
       
  Breakfast and after school club to commence. Pupils should be kept in their bubbles where they can at separate desks. After school club should be outside as much as possible. Both will adhere to the main risk assessment.   AT/JW/SDu/MK
       
  If a child needs to be sent home with symptoms, we would advise to get a test to enable them to come back which the school would ask to see evidence of.

10 day isolation for anyone with symptoms. Pupils, staff and other adults do not come into the school if they have coronavirus (COVID-19) symptoms or have tested positive in at least the last 10. Track and trace will be adhered to. Other members of their household (including any siblings) should self-isolate for 14 days from when the symptomatic person first had symptoms.

  AT/LW
       
  Headteachers will have the discretion to decide whether to ask staff or visitors to wear, or agree to them wearing face coverings in these circumstances.

Based on current evidence and the measures that schools are already putting in place, such as the system of controls and consistent bubbles, face coverings will not be necessary in the classroom even where social distancing is not possible. Face coverings would have a negative impact on teaching and their use in the classroom should be avoided.

 

  AT
       
Classrooms/Learning A T and TA area will be created at the front of each class for staff to teach from, maintaining social distancing where possible at all times.  ACTION – create zones in each classroom   LW/AW
       
Toothbrushing programmes PHE have confirmed that supervised toothbrushing programmes may be re-established within settings using the dry brushing method.   AT/BE and EYs staff
       
  Y1/2 room structure adapted to accommodate group work and continuous provision to cater for the needs of the pupils learning.   AT/HL/GS
 

 

     
Planned return to normal curriculum in all subjects by Summer Term 2021 Substantial modification to the curriculum may be needed at the start of the year, so teaching time should be prioritised to address significant gaps in pupils’ knowledge with the aim of returning to the school’s normal curriculum content by no later than summer term 2021. (see recovery curriculum document)   AT/LW/class teachers
Suspension of some subjects for some pupils in exceptional circumstances. Schools should be able to show that this is in the best the interests of these pupils and this should be subject to discussion with parents during the autumn term. They should also have a coherent plan for returning to their normal curriculum for all pupils by the summer term 2021 (see recovery curriculum plan).   AT/LW/class teachers
Music activities Schools should note that there may be an additional risk of infection in environments where you or others are singing, chanting, playing wind or brass instruments or shouting. This applies even if individuals are at a distance. Schools should consider how to reduce the risk, particularly when pupils are playing instruments or singing in small groups such as in music lessons by, for example, physical distancing and playing outside wherever possible, limiting group sizes to no more than 15, positioning pupils back-to-back or side-to-side, avoiding sharing of instruments, and ensuring good ventilation. Singing, wind and brass playing should not take place in larger groups such as school choirs and ensembles, or school assemblies. Singing should not be done loudly!   AT/LW/class teachers
       
  EYs should be able to access a school day that looks as normal as possible, with the relevant system of controls in place

 

  AT/EYs staff
       
  EYs-Progress check for 2 year old can now recommence.

 

  AT/EYs staff
       
  Nursery to operate as a bubble across rooms where appropriate due to low numbers/staffing.   AT/Nursery staff
       
  Staff can take books home to mark etc. Regular hand washing and wiping.   Class teachers
       
  Classrooms and all used areas will be cleaned regularly throughout the day.  Commercial cleaning company will be used regularly for deep cleans. Bins to be emptied throughout the day. ACTION  AW to create cleaning schedule

Discuss with cleaning contractors or staff the additional cleaning requirements and agree additional hours to allow for this.  Ensure cleaning products being used are suitable and that adequate supplies of cleaning materials are available. School supplies to be used.

  AW
       
  iPads and laptops will be disinfected after every use by Teachers and TAs.   Teachers
       
  Two children will sit at a desk beside each other facing forward. Individual desks are preferable and spaced as far apart as possible so that face to face seating is avoided. They will also receive their own pen/pencil/equipment. ACTION – labels to be made   Class teacher
       
  Classroom furniture could be reduced to make more room.  No pillow, bean bags or rugs to be used. ACTION – remove items   Class teacher
       
  Rooms to be kept well ventilated where physically possible, adhering to Fire Safety and Safeguarding of children.   Class teachers
       
  Toileting will be staggered to aid social distancing and taken by a Teacher or TA to sure that it is not too busy to use.   Class teachers
       
  Library will be re-opened. Books need to be quarantined. 72 hours for plastics. Reading books can go home. Children not to enter the library to begin with as this will be a mixing of bubbles. SP will collect books from classroom for returns in a box and then and a selection of books for children to choose from for new. Requests for books also.

 

 

  AW/class teachers
       
  RWI will need to be whole class to avoid pupils moving between too many bubbles. Split between teacher and TA in class where possible or follow reception model of a continuous provision and targeted groups (see RWI action plan)   BE/class teachers
       
  Nursery ratios to be applied at all times.   AT/BE/nursery staff
       
  Normal school attendance registers will resume and attendance is mandatory. Penalty noticing will re-commence.

AT to complete Dfe register daily/EYs register. LW on a Friday.

  AT/RW/AW
       
Staff measures to reduce contact and transmission PPA can commence.  Where staff are needed to work across bubbles, they should try and keep their distance, ideally 2m from staff and pupils and should avoid face to face contact and minimise time spent within1m of anyone. Extra hand washing.   Class teachers/HLTAs
       
Anxiety levels of staff and community causing breakdown in staffing ratios, compromising group sizes. Share RA with staff. If appropriate see GP or OH advice.

Complete individual risk assessment for staff including vulnerable groups where appropriate.

  AT/AW
       
Insufficient staff capacity to deal with increased numbers of pupils-shortage of teachers to maintain staff to pupil ratios If there are any shortages of teachers to teach the number of classes, appropriately trained teaching assistants can be allocated to lead a group, working under the direction of a teacher. Careful planning of the year groups/classes should be undertaken based on staff availability.   TAs
       
  PE-contact sports avoided. Encourage PE to be outside where possible. Regular cleaning of equipment.   KH
       
  Implement recovery curriculum.   AT/LW
       
  No after school clubs except Kites to provide wrap-around care to support parents working.   AT/RW/MK
       
  Reception-address gaps in language, early reading and maths, phonics and vocabulary and follow new early adopter for reception.   AT/LF/BE/CW
       
  Assemblies will continue to be virtual and played to children live through Microsoft Teams.   Teachers/SDu/GS rota
       
  EYFS-use the dishwasher to clean toys daily. Outside space should be used as much as possible. No soft toys and toys with intricate parts. Regular washing, cleaning and disinfection. Sand play can commence.   EYs staff and AT
       
  No toys to be brought in from home.   AT and class teachers
       
  For individual and very frequently used equipment, such as pencils and pens, it is recommended that staff and pupils have their own items that are not shared.   Teachers and TAs
       
  Books and games can be used within classes. Shared within own bubble and cleaned regularly.   Teachers and TAs
       
Contaminated surfaces spreading virus. Classroom based resources can be used and shared within the bubble. Resources need to cleaned frequently. AW to ensure wipes in each classroom.   Class teachers and TAs/AW
       
  In the event of wet weather, children will still go outside unless it is torrential weather to enable classrooms to be cleaned. In the event of torrential weather, the cleaner can enter the bubble with PPE. Pupils will be asked to wait outside or to move to one side of the room.   Teachers

TAs

       
  Residential-advised against. No overnight visits in the autumn term. Money to be claimed back and parents reimbursed.   AW/JB contact Y6 provider to look at options
       
Staff Staff will resume back to school full time w/b Monday 7th September.   AT
       
  Staff to avoid face to face contact with pupils and minimise time spent within 1m of anyone.   All staff.
       
  Maintain social distancing at photocopiers. Wipe down after use. AW to ensure wipes are at all photocopiers and replenished.   All staff
       
CEV Those individuals who are clinically extremely vulnerable (CEV) are advised to work from home and not to go into work. Individuals in this group will have been identified through a letter from the NHS or from their GP, and may have been advised to shield in the past.   AT and key staff
       
  First aid to be administered within bubble where possible. RW to be used where not. PPE to be stored in AW office.   First aiders

AT

AW

 

 

     
  Supply teachers can be used where needed. Maintain as much social distancing as possible from staff and pupils.

CT to be used for cover whilst nursery numbers are lower.

  AW/AT/LW
       
  Staff room use to be staggered. Additional staff room to be created in meeting room for staff to sit and eat. Keep it well ventilated with doors and windows open. Staff should maintain 2m apart where possible. 7 staff members maximum.   AW
       
  All staff water machines to be disinfected before return to work. ACTION – contact Thirsty Work   AW
       
 

 

Staff meetings will be virtual where possible or if not cleaned before and after use and social distanced or taken place outside.   AT/AW
       
  Limit ‘hot desking’. Ensure desks/PCs/Telephones are cleaned before and after use.   AW/cleaners
       
  PPE (gloves and gowns) provided to Early Years staff and those carrying out Intimate Care. ACTION – check stock levels   AW
       
  Behaviour policy to be updated by an extra Covid annex to include what happens if a child does not follow the school expectations.

Pupils who are intentionally spitting to result in FTE.

  LW/AT/ASm/Directors
Lack of governor oversight during the COVID-19 crisis leads to the school failing to meet statutory requirements The governing body continues to meet regularly via online platforms. The governing body agendas are structured to ensure all statutory requirements are discussed and school leaders are held to account for their implementation. The Headteacher’s report to governors includes content and updates on how the school is continuing to meet its statutory obligations in addition to covering the school’s response to COVID-19.

Regular dialogue with the Chair of Governors and those governors with designated responsibilities is in place.

Minutes of governing body meetings are reviewed to ensure that they accurately record governors’ oversight and holding leaders to account for areas of statutory responsibility.

  AT/KQ/Governors
Site      
  Regular checks of soap/sanitiser in all classrooms and toilets. Empty all bins during the day. ACTION: create inspection chart   AW/Caretakers
       
  Open high level windows to prevent draughts during the colder months.

Increase the ventilation while spaces are unoccupied (break, lunch, when a room is unused)

   
  Hot dinners to commence 28th September.

Nursery and Reception to be served from HL classroom and to eat in classrooms. Y1, 2 to eat in the hall, KS2 to eat in classrooms and Kingfishers. Hall to have tables spread as far apart as possible and pupils not sat opposite each other.

  All staff
 

 

     
Catering staff are operating in a safe environment

 

Catering staff to follow the relevant aspects of government guidance for food premises: https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/restaurants-offering-takeaway-or-delivery   AW and MTAs
       
  Apparatus closed to ensure extra cleaning can commence.   AT/AW
       
  Pupils to enter through external doors rather than through corridors and school.   Class teachers and TAs
       
  Cleaning products stock to be monitored weekly   AW
       
  Packs of cleaning materials to be administered to each classroom to include gloves, wipes and hand sanitiser. Gowns also needed for intimate care staff.   AW
       
  Contractors are managed closely, supervised if attending school and ideally booked before 8.30am or after 3.15pm   AW/caretakers
       
  Visitors are managed closely, supervised if attending school and ideally booked before 8.30am or after 3.15pm. Where possible visits should be virtual. If they do come, they need to be briefed of the risk assessment and guidance given.   AW/caretakers
       
  Minibus not to be used.   All staff
       
  See maintenance and servicing and cleaning checklist for more details.   AW
       
Toilets being overcrowded Limit the amount of pupils using the toilet at one time, Visit one after the other if necessary. Pupils to be escorted by TA or T. Regular cleaning of toilets and children need to be encouraged to wash hands after.   Teacher and TA
       
  Review fire risk assessment taking into consideration changes within the layout, and the impact this might have on fire evacuation and escape routes. Review where appropriate fire evacuation routes and assembly points to ensure that social distancing guidelines are being met.

Ensure a fire drill within a few weeks of pupils moving to new classes.

  AW/AT
       
Water hygiene – management of legionella Review the water hygiene management plan. Ensure that agreed regimes for flushing and monitoring of temperatures have been maintained throughout any period of closure / partial opening.  Where regimes have not been maintained ensure that cleaning and disinfection has taken place prior to reoccupation as per government guidance Managing School Premises during the Covid-19 outbreak.   AW/caretakers
       
Management of premises related risks e.g. asbestos, delayed statutory testing (LOLER) Communication arrangements to ensure that requirements and controls are understood by responsible persons (e.g. signing in processes for contractors). If equipment is not within statutory test periods (e.g. lifts and hoists) then it should be taken out of use until the inspection and test can be completed.   AW/caretakers
       
Ventilation to reduce spread Open windows and prop doors open, where safe to do so (bearing in mind fire safety, security and safeguarding). Where mechanical ventilation is present, recirculatory systems should be adjusted to full fresh air. If mechanical ventilation systems cannot be adjusted to full fresh air systems should be operated as normal. Ventilation to chemical stores should remain operational.   All staff/AW/caretakers
       
Governors

 

Lack of governor oversight during the COVID-19 crisis leads to the school failing to meet statutory requirements

The governing body continues to meet regularly via online platforms. The governing body agendas are structured to ensure all statutory requirements are discussed and school leaders are held to account for their implementation. The Headteacher’s report to governors includes content and updates on how the school is continuing to meet its statutory obligations in addition to covering the school’s response to COVID-19.

Regular dialogue with the Chair of Governors and those governors with designated responsibilities is in place.

Minutes of governing body meetings are reviewed to ensure that they accurately record governors’ oversight and holding leaders to account for areas of statutory responsibility.

  AT/LGB/Trust

 

 

 

 

 

Section List Actions / Additional Control Measures Date action to be carried out Person Responsible
     

 

 

 

       
       
       
       
       
       
       

 

 

Signed: Head of school: …………………………………………………………………………………………. Date………………………………………………..

 

Signed: Staff member:…………………………….. Name:…………………………………       Date…………………………….

 

The outcome of this assessment should be shared with the relevant staff

A copy of the completed assessment to be kept on file and copied to the Health & Safety Co-ordinator